Storage Management Guide
1. Overview
In the storage management menu, you can register the storage connected to SHIELD Drive, manage the type, purpose, storage method, and security level, and set the usage permissions (roles) and capacity for each storage.
In the list, you can check the name, description, type, purpose, storage method (secure/general), security grade, label, usage status, and modification date of each storage. You can filter by name using the top search bar and sort by column headers.
2. Storage Registration
Click the [Register Storage] button at the top of the list to enter storage information in the right slide. The input fields vary depending on the type.
| type | Selectable Use Cases | Main Input Items |
|---|---|---|
| SharePoint | Common box, shared box | SharePoint folder URL to connect, name, description |
| NAS / Security NAS | Personal folder, Common folder, Shared folder, Teams folder | Folder URL (IP), Connection Protocol (WebDAV/SFTP), Folder Path, Port, Account, Password (for secure NAS, select Edge integration) |
| Google Drive | Common box, shared box | Google account to connect, name, description |
| Amazon S3 | Common box, shared box | Bucket name, region, access key, secret key |
- The SharePoint connected folder must be pre-created, and the SharePoint account must be from the same tenant as the administrator account.
- When connecting the NAS via SFTP, additional input for the print mark (SSH Host Key) information is required.
- If the entered URL or authentication information is invalid, the registration will not be completed.
3. Storage Detailed Settings
Clicking on Storage in the list activates the right slide and provides the following tabs.
| tab | Content |
|---|---|
| Information | Type, Purpose, URL, Description, Creation Date Check (Security NAS Personal Folder Capacity Can Be Set) |
| Permission | Member and Permission Settings by Role (View, Edit, Upload, Download, Move/Copy, Delete, Send File, etc.) |
| Activity History | View History of Information Changes and Role Settings |
4. Add Role
Set the roles and permissions to be applied to the storage.
- Click the [New Role] button.
- Enter the role name and description.
- Add members (search by username/department or add all).
- Set conditions (role deactivation, positioning, etc.).
- Set permissions (viewing, editing, uploading, downloading, deleting, etc.).
- Click the [Create] button to save.
5. Storage Modification and Deletion
- Edit: Click the edit icon of the storage item to open the edit modal, change the item, and then click [Edit].
- Delete: After clicking the delete icon, enter the storage name exactly in the delete modal and click [Delete].
6. User-specific Capacity Management
You can set the total capacity and user-specific allocated capacity for personal NAS/security NAS storage. This feature is only available for personal NAS/security NAS storage. It is managed in the [Settings] tab of the storage details.
| Settings Item | Explanation |
|---|---|
| Total Storage Size | Total capacity available for use in this storage (GB) |
| Basic User Assignment | Default capacity (GB) granted equally to all users without individual allocation |
| Individual Assignment | Individually assign a different capacity than the default allocation to a specific user |
The Capacity Bar visually displays the distribution status at the top of the settings tab.
| Color | meaning |
|---|---|
| blue | Total Allocation Capacity by Default User |
| green | Total Individual Allocation Capacity |
| gray | Remaining Capacity |
| red | When the allocated capacity exceeds the total size |
6-1. Basic Capacity Settings
- In the [Settings] tab, enter the total storage size (GB).
- Enter the default allocation per user (GB).
- The basic number of allocated users and the total allocation will be automatically displayed at the bottom. (Basic number of allocated users = Total number of users - Number of individually allocated users)
- Click [Save] to apply the changes.
6-2. Individual Assignment Settings
- In the capacity setting area, click the [Set] button to open the individual allocation dialog.
- Filter the targets by the [All Users] / [Individual Assigned Users] tab, and search by username.
- Enter the individual quota (GB) for the target user in the capacity input field (integer of 1GB or more, multiple users can be set simultaneously).
- The allocation status in the top capacity bar is updated in real-time.
- Click [Save]. If you leave the input values empty, individual assignments will be released and the default assignment will be applied.
6-3. Capacity Overflow Validation
- If the sum of the basic allocation total and the individual allocation total exceeds the overall size, a warning will be displayed and the [Save] button will be disabled. The capacity bar will be displayed in red.
- Solution: Increase overall size / Decrease default allocation / Perform one of the following: reduce or release individual allocations.