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Storage Management Guide

1. Storage Creation​

Set up and create the storage to connect to SHIELDrive.

  • You can register a new storage by clicking the "Register Storage" button in the storage list.
  • Enter the information of the storage to be used by connecting to SHIELDrive in the right slide window for storage registration.

Creating SharePoint Storage​

  1. Storage typeSharePointSet to.
  2. UsageChoose between 'common box' or 'shared box'.
  3. Enter the SharePoint folder URL information to connect to SHIELDrive.
    • ※ The folder to be connected must be created in advance, and you must use the SharePoint account of the same tenant as the administrator account.
  4. Enter name and description.
  5. Click the [Register] button to create.

NAS/Security NAS Storage Creation​

  1. Storage typeNAS/Security NASSet to.
  2. UsageSelect from 'Personal Folder', 'Common Folder', 'Shared Folder', 'Teams Folder'.
  3. Enter the folder URL (IP) information to connect to SHIELDrive.
  4. Enter name and description.
  5. Select connection protocol (WEBDAV, SFTP).
    • When selecting SFTP, additional input for print mark information
  6. Enter the folder path and port information to connect.
  7. Enter the NAS account ID and password.
  8. For a secure NAS, select the registered Edge to link.
  9. Click the [Register] button

Creating Google Drive Storage​

  1. Storage typeGoogle DriveSet to.
  2. UsageChoose between 'common box' or 'shared box'.
  3. Enter name and description.
  4. Enter the Google account to connect.
  5. Click the [Register] button

Creating Amazon S3 Storage​

  1. Storage typeAmazon S3Set to.
  2. UsageChoose between 'common box' or 'shared box'.
  3. Enter name and description.
  4. Enter the bucket name, region, access key, and secret key.
  5. Click the [Register] button

2. Storage Detailed Settings​

You can check the information of the registered storage and set permissions.

  • Clicking on Storage in the [Storage Management] menu will activate the right slide.

    1. [Information]: Type, Purpose, URL, Description, Creation Date Check

      • In the case of a secure NAS personal vault, capacity can be set.

    2. [Usage Rights]: Role-based Member and Permission Settings

      • Permissions: View, Edit, Upload, Download, Move/Copy, Delete, Send File, etc.

    3. [Activity History]: Information Change and Role Setting History Inquiry

3. Adding Roles​

Set the roles and permissions to be applied to the storage.

  1. Click the "New Role" button

  2. Enter role name and description

  3. Add Members (Search by Username/Department or Add All)

  4. Setting Conditions (Disabling Roles, Positioning, etc.)

  5. Permission settings: view, edit, upload, download, delete, etc.

  6. Click the [Create] button to save

4. Storage Modification and Deletion​

Edit Storage Information​

  • Right-click on the storage item or click the 'Edit' icon → Activate the edit modal
  • After modifying the necessary items, click [Edit]

Storage Deletion​

  • Right-click on the storage item or click the 'Trash' icon → Delete modal

  • Enter the storage name and click [Delete] to complete.

5. User-specific Capacity Management​

You can set the total capacity and user-specific allocated capacity for personal storage (NAS/Security NAS).

In the detailed settings of personal storage, you can manage the overall size of the storage and user-specific quotas in detail through the capacity management feature.

info

The capacity management feature isPersonal Use NAS/Security NAS StorageCan only be used in.

5-1. Capacity Setting Overview​

After clicking on personal storage in the storage list,**[Settings]**When you move to the tab, the capacity setting area will be displayed.

Settings ItemDescription
Total Storage SizeTotal capacity available in the storage (in GB)
Basic User AssignmentDefault capacity (in GB) granted equally to all users without individual allocation set.
Individual AssignmentIndividually assign a different capacity than the default allocation to a specific user.

Capacity Bar​

The capacity distribution status is visually displayed at the top of the settings tab.

Colormeaning
blueTotal Allocation Capacity by Default User
greenTotal Individual Allocation Capacity
grayRemaining Capacity
redWhen the allocated capacity exceeds the total size

5-2. Basic Capacity Settings​

  1. Storage Detail Page**[Settings]**Click the tab.
  2. Total Storage SizeEnter the total capacity (GB).
  3. Basic User AssignmentEnter the default allocation capacity (GB) per user.
  4. The basic number of allocated users and total allocation information will be automatically displayed at the bottom.
  5. Click the [Save] button to apply.

Reference: The number of default assigned users is the total number of users minus the number of individual assigned users.

5-3. Individual Assignment Settings​

If you need to assign a different capacity than the default allocation to a specific user, use the individual allocation settings.

  1. **[Settings]In the tab's capacity setting area"Setting"**Click the button.
  2. Individual Assignment Settings Dialogis opened.

Dialog Composition​

  • Top: Capacity bar — The current default allocation, individual allocation, and remaining capacity status are visually displayed.
  • Tab Switching:
    • [All Users]: List of all users who can access the storage
    • [Individual Assignment User]: Display only users with allocated individual capacity
  • Search: You can quickly find a specific user by searching with the username.

User List Table​

rowDescription
UserUsername and Account ID
PolicyPolicy name assigned to the user
statusIndividual Assignment Status (If assigned, display "Individual Assignment" badge)
Individual Quota (GB)Individual capacity input field for the user

Individual Capacity Allocation Method​

  1. Find the target user in the user list.
  2. the corresponding user’s**Individual Quota (GB)**Enter the desired capacity in the input field.
    • Only integers greater than 1GB can be entered.
  3. You can set the capacity for multiple users at once.
  4. The allocation status is updated in real-time on the top capacity bar, allowing you to immediately check for overall capacity overflow.
  5. After completing the settings, click the [Save] button.

Release Individual Assignment​

  • If you delete (clear) the value in the individual allocation input field, the individual allocation for that user will be released, and the default allocation capacity will be applied.

5-4. Capacity Overflow Validation​

  • The sum of the total basic allocation and the total individual allocation isIf the total size of the storage exceedsA warning will be displayed, and the save button will be disabled.
  • The capacity bar changes to red to visually indicate an overflow state.
  • To resolve the capacity overflow, do one of the following:
    • Increasing the total size of storage
    • Reducing the default user allocation capacity
    • Reducing or releasing the capacity of individual allocation users