Approval Settings Guide
The approval feature is applied on a storage unit basis. In storage where approval is applied, file uploads and downloads are processed after going through approval. This document provides guidance on how to configure settings in the admin screen. For actions on the user screen, please refer to the "Approval Request Guide (User)."
Preliminary Work
The approval feature works only if the approval integration template is registered in the execution workflow in EDO. Please complete the template registration before turning on approvals in storage.
- Register the approval integration template in the execution workflow.
- Turn on the approval usage in the storage registration or modification screen. (Chapter 1)
- Set approval actions for the specified storage in the conditional policy. (Chapter 3)
2) and 3) must be set for the actual approval to proceed. If only 2) is set, the approval required indication and move-copy control will be applied, but no approval will occur.
Please refer to the execution workflow management guide for how to register a template.
- EDO Execution Workflow Template Guide:link
1. Enable Approval
When you select the target storage from the storage list, a menu bar appears at the top. Press Edit to open the settings screen.
| number | item | Explanation |
|---|---|---|
| 1 | Edit | Open the settings screen of the selected storage. |
If you turn on "Approval Usage" in the settings screen, the corresponding storage will be subject to the approval process.
| number | item | Explanation |
|---|---|---|
| 1 | Approval Usage Status | When turned on, the upload-download of this storage will be subject to approval. |
2. Application Conditions and Constraints
The approval usage item is only displayed under the following conditions.
| condition | Content |
|---|---|
| Designated Use | The purpose of the storage (personal storage - shared storage - common storage - Teams storage) must be specified. |
| Storage Method | Approval cannot be used in secure NAS storage. The item itself is not exposed, and changing the storage method to secure NAS will disable the approval settings. |
Caution - Conditional Policy Concurrent Settings: Simply turning on the approval usage does not activate the actual approval process. You must also set the approval in the conditional policy.
Note - Move/Copy Restrictions: Storage with approval cannot move or copy files to or from storage and files without approval. Please ensure that the storage is intended for exchanging with other storage and files before enabling approval.
3. Conditional Policy Linkage
The actual approval process follows the approval service integration settings of the conditional policy. In the conditional policy screen, check the policies applied to the target storage and set the approval items. For information on how to set policies, please refer to the "Conditional Policy" guide.
4. Impact on User Interface
| item | Action |
|---|---|
| Approval Request Form | It is only displayed at the top when there is more than one storage with approval that the user can access. |
| Storage Display | Storage with applied approval will display "Approval Required" next to the name. |
| Upload-Download | It will be registered as a request for approval and will not be processed immediately. |
Caution - Entry Point for Revocation: If the user revokes access to all storage that they can access, the entry point for approval requests will disappear from the user interface even if there are pending approval requests. Please check for any unprocessed requests before revoking access.
5. Log
Approval-related actions are recorded in the integrated log.
| Event Code | Event Name | Explanation |
|---|---|---|
| FILE_APPROVAL_REQUEST | Approval Request | This is the log history requesting approval for the file. |
| FILE_APPROVAL_APPROVED | File Approval | This is the log history of the approved file request. |
| FILE_APPROVAL_REJECTED | File Approval Rejection | This is the log history of the requested file approval that has been rejected. |
| FILE_APPROVAL_CANCELED | File Approval Cancellation | This is the log history of the canceled approval for the requested file. |
| FILE_APPROVAL_VIEW | Approval File Viewing | This is the log history of the approved files that were accessed. |
| FILE_APPROVAL_UPLOAD | Approval Upload | This is the log history of files uploaded after going through the approval process. |
| FILE_APPROVAL_DOWNLOAD | Approval Download | This is the log history of downloaded approved files. |
The path where the approval request ends without a result (approval deadline exceeded - download receipt deadline exceeded - processing failure) is communicated only as a user notification and is not recorded as an integrated log event.