Glossary
This document provides explanations of terms related to SHIELD Mail.
Email System and Domain Related Terms
What is an Email Domain?
In an email system, the domain is an important component of the email address. The email domain is@It is the part located at the end, a unique address used when sending or receiving emails.
Example:user@softcamp.co.krThe domain part is 'SOFTCAMP.co.kr'.
What is a Wildcard?
A wildcard includes all domains or email addresses without specifying a particular domain or email address.
Example:@*.example.comif set toexample.comYou will be able to receive emails sent from all subdomains under the domain. This is used when you want to comprehensively handle all emails within the domain without specifying a particular domain or email address.
What is a Single Domain?
A single domain refers to the case where a client uses only one domain. All email accounts using this domain share the same domain, making management and configuration easy. When initially setting up SHIELD Mail, it starts with a single domain by default.
What is Multi Domain?
Multi-domain refers to an email system where a client company uses multiple domains. Independent email addresses can be set up and managed for each domain, and rules or policies can be established as needed for each domain. In SHIELD Mail, multiple domains can be managed centrally for each client company, and sending and receiving policies can be set independently for each domain.
What is an Alias?
An alias is an additional domain name linked to an existing domain. In SHIELD Mail, an alias is an alternative domain name used alongside the primary domain, with the same mail processing policies applied. For example, if the primary domain is 'SOFTCAMP.co.kr', you can set 'SOFTCAMP.com' as an alias to handle emails coming to both domains in the same way.
Difference Between Multi-Domain and Alias
| Features | Multi-Domain | Alias |
|---|---|---|
| Number of Domains | Operating Multiple Domains Independently | Alternative domain names connected to a single primary domain |
| Email address | Use independent email addresses for each domain. | Apply the same processing policy to both the main domain and the alias domain. |
| Email Receiving Method | Routing to different mail servers for each domain is possible. | Routing to the same mail server as the main domain |
| Management Method | Independent policies and settings available for each domain | Share policies and settings of the main domain |
Document Security and Policy Related Terms
What is a Conditional Policy?
Conditional policies in SHIELD Mail are rules set to perform defined actions on emails that meet specific conditions. Policies consist of three main components: assignment (target), conditions, and enforcement policies.
What is DRM (Digital Rights Management)?
It is a technology that protects the copyright of digital content and restricts unauthorized use. In SHIELD Mail, DRM is applied to attachments to control access and usage rights of documents. DRM documents can be protected using DAC (Discretionary Access Control) or MAC (Mandatory Access Control) methods.
What is AIP (Azure Information Protection)? (It is also referred to as MIP)
A document protection and classification service provided by Microsoft that applies security labels to documents to manage access permissions. SHIELD Mail supports the conversion between AIP documents and DRM documents, allowing document security to be maintained across various environments.
What is DAC (Discretionary Access Control)?
It is an access control method based on user IDs, allowing document owners to grant access rights individually to specific users. One of the DRM encryption options of SHIELD Mail, enabling fine-grained permission control based on user IDs.
What is MAC (Mandatory Access Control)?
This is the method by which access rights are determined according to the security categories or levels defined by the system. It is one of the DRM encryption options of SHIELD Mail, which controls document access based on the security category ID.
What is an MX (Mail Exchange) Record?
This is a record that specifies the server handling emails in the DNS (Domain Name System). It is relevant when specifying the sending (From) and receiving (To) mail servers of the domain in SHIELD Mail settings.
What is an Enforcement Policy?
This is a rule that defines the actions to be taken when conditions are met in a conditional policy. SHIELD Mail provides enforcement policies such as sending after document conversion, sending after decryption, blocking sending, and sending after removing attached documents.
What is a Policy Group?
A user group used in conditional policy assignment, which is a collection of members to whom the same policy is applied. In SHIELD Mail, policies can be efficiently managed and applied through policy groups.
What is a Label?
This is a classification indicator that represents the sensitivity or importance of a document in AIP. In SHIELD Mail, you can set conditions based on the labels of AIP documents or apply specific labels during document conversion.