Approval Request Guide
The approval feature is a function that requires approval when uploading or downloading files from storage where approval is applied. This document guides the actions on the user screen. For information on how to apply approval to storage, please refer to the "Approval Settings Guide (Administrator)." The features below are only exposed and functional when there is more than one storage with approval applied.
1. Check storage that requires approval
When you enter a storage with approval applied, a "Approval Required" indicator appears next to the storage name. In this storage, files are not processed immediately when uploaded or downloaded, and an approval process is required.
Note - Move/Copy Restrictions: Files cannot be moved or copied between storage with applied approval and storage without applied approval. If blocked, the following message will be displayed.
| situation | Guide text |
|---|---|
| From approval storage to another storage | Documents cannot be moved outside of the storage where approval has been applied. |
| From Other Storage to Approved Storage | Documents cannot be retrieved from storage where approval has not been applied. |
Moving and copying within the same storage is not restricted.
2. Request Approval
In storage where approval is applied, you can perform uploads and downloads in the usual way. Instead of being processed immediately, an approval request will be registered.
| work | Action |
|---|---|
| Download | The file will not be downloaded immediately and a request for approval will be registered. A message will be displayed: "Once the approval is complete, you can download the file from the approval request." |
| Upload | The file is not uploaded immediately and a request for approval is registered. Once approved, it will be automatically uploaded to the specified location. |
When the request is registered, a "Request Completed" notification will be displayed. You can check the progress status in the approval request box.
3. Open Approval Request Box
Clicking the approval request icon at the top right of the screen will open the request list.
If there are no storages with applied approvals, this icon will not be displayed.
4. Configuration of Approval Request Form
| number | item | Explanation |
|---|---|---|
| 1 | tab | Distinguish and verify download requests / upload requests. |
| 2 | Guide text | This guides the handling of the selected tab. |
| 3 | List | Displays the name-status-date of the requested file. |
| 4 | status | Displays the current progress status of the request. |
The items in the third column vary depending on the tab.
| tab | Third Column | meaning |
|---|---|---|
| Download Request | Download Period | Deadline for downloading approved files |
| Upload Request | Upload date | The point in time when the file is uploaded to the specified location |
5. Status Display
| status | meaning |
|---|---|
| Pending Approval | The approval is in progress. |
| Approval | Approved. Download requests can receive files, and upload requests will be automatically processed. |
| companion | The approval has been rejected. You can check the reason for rejection in the details. |
| Request Cancellation | The approval request has been canceled. |
| expiration | The deadline has passed, and the request has been automatically terminated. You need to request again. |
6. Receiving Approved Files - Download Request
| number | item | Explanation |
|---|---|---|
| 1 | status | You can receive the file when it changes to "Approved". |
| 2 | Download Period | You can only receive it within this deadline. |
| 3 | Download | Click to download the file. |
After the period expires, it will be marked as "Download Period Expired," and you will not be able to receive the file. In this case, please request it again from the folder.
If you cannot receive it, the following message will be displayed.
| Guide text | Action |
|---|---|
| The original cannot be received. Please request the file again. | Request again in the folder |
| Cannot find the approval file. Please request again. | Request again in the folder |
| You do not have download permission. | Request for Permission Verification to Administrator |
| You cannot export due to the grading policy. | Document Grade Guide Reference |
7. Upload Request Processing
| number | item | Explanation |
|---|---|---|
| 1 | Guide text | This document provides guidance on how to handle upload requests. |
| 2 | status | Displays the current progress status of the request. |
Once approved, the file will be automatically uploaded to the specified location. There is no need to upload it again separately.
| situation | screen | Action |
|---|---|---|
| Upload complete | The date of upload will be displayed. | You can open the folder by moving to "Upload Location". |
| Upload failed | It will be displayed as "Upload Failed". | Try again with "Retry" or upload the file again from the folder. |
8. Detailed Confirmation
When you click on an item in the list, the details will expand.
The details display the requested date - completed date - size - path, and rejected requests are shown with the reason for rejection. The guidance phrases by status are as follows.
| status | Guide text |
|---|---|
| Pending Approval | Waiting for approval. You will be notified once the payment is completed. |
| Approval - Download | Approved. You can download the file during the download period. |
| Approval - Upload | Approved. Proceeding to save the file at the specified location. |
| Upload complete | Approved. The file has been uploaded to the specified location. |
| Upload failed | Could not save the file. Please re-upload the file in the folder. |
| companion | The approval has been rejected. |
| Request Cancellation | The approval request has been canceled. |
| Approval Deadline | The approval deadline has passed, and the request has been automatically terminated. Please request again. |
| Download period expired | The download period has expired, and you cannot receive the file. Please request again. |
9. Notification
The approval result will be delivered via notification. Clicking the notification will open the request in the approval request section.
| result | Notification message |
|---|---|
| Upload Approval | Approved. The file will be automatically uploaded. |
| Download Approval | Approved. You can download the file from the approval request. |
| companion | It has been rejected. You can check the reason for rejection in the approval request. |
| Request Cancellation | The approval request has been canceled. |
| Upload failed | Approval has been completed, but the file upload has failed. |